Supplying Our University

Welcome to Leeds Beckett University’s Procurement information for suppliers.  You can find information on how to become a supplier to the University, invoicing the University and how to access the University’s tendering system.

The University selects suppliers by either tendering (for high value spend) or seeking quotations (for low value spend).

All tendering opportunities are advertised on the Government’s contract finder website. Please check our eTendering website where all our tendering opportunities are advertised.

If you require assistance in using this site please email procurement@leedsbeckett.ac.uk.

The University uses many framework agreements from organisations including:

• NEUPC, NWUPC, SUPC, LUPC (plus other HE Consortia)
• TUCO
• Crown Commercial Services
• YPO

Framework agreements are arrangements that have already undergone a full tender process from which stakeholders can either directly purchase or undertake a smaller competitive exercise.  If you are interested in tendering for framework agreements you can contact the organisation through the above links.

Terms and Conditions

The University buys on its terms and conditions listed below:

• Terms and Conditions for goods
• Terms and Conditions for services

From April 2017 the Government introduced tax changes which result in increased responsibilities on public sector organisations who engage Personal Service Company (PSC) Contractors. The generally accepted definition of a PSC is a limited company that typically has a sole director, the contractor, who owns most or all of the shares. The contractors PSC generally supplies professional services to end user clients, either directly or via an agency. The professional services are delivered by the contractor who is also the owner and director of the business. The new legislation aims to ensure that individuals who work through their own company pay employment taxes in a similar way to employees, where they would be employed by the public sector organisation were it not for the PSC or other intermediary that they work through. Where the University (or one of its subsidiaries) engages a contractor through a PSC, the University (or its subsidiary) will be responsible for assessing whether the off-payroll rules (often known as IR35) apply. If they do, the University will be liable and responsible for operating payroll and paying the correct taxes to HMRC.

This means the supplier will have to agree to be paid through our payroll system with the payment being subject to withholding for PAYE and National Insurance Contributions. You can check the HMRC website to see if IR35 legislation applies to your company. You can also carry out a self -assessment using the HMRC tool on their website.

Current Supplier

The Parabilis eMarketplace provides online access to catalogues provided by our contracted suppliers and allows us to send our orders electronically, increasing the speed and efficiency of the purchase-to-pay process. If you are already a user of Parabilis you can login here.

You can now use the eMarketplace to send us your invoices electronically which can mean that you are paid faster. 

If you are interested in this process please contact procurement@leedsbeckett.ac.uk

For more information or if you wish to trade with us in this manner, please contact Laura Skirrow on L.Skirrow@leedsbeckett.ac.uk or email procurement@leedsbeckett.ac.uk.

Payments to Companies

To receive payments you need to send your invoice to Leeds Beckett University, Payments Team, 202 Queen Square House, 80 Woodhouse Lane, Leeds, LS2 8NU or email to payments@leedsbeckett.ac.uk

Your invoice must quote a purchase order number. Please see our Terms and Conditions of Purchase for Goods or Services for our payment terms.

BACS

Our twice weekly BACS runs are carried out on Mondays and Wednesdays.  Payments on a Monday run clear in our supplier bank accounts on Wednesday; payments on a Wednesday run clear on Friday.  If a payment has been made to your bank account you will receive a remittance advice regarding this payment.  This will be sent by email to the address on the supplier account.

For Data Protection purposes we require written proof of our suppliers’ bank details in order to make payments.

For more information, or if you have queries regarding Payment or BACS, please contact Melanie Hirst, Payments Officer, on 0113 812 3451 or email m.j.hirst@leedsbeckett.ac.uk.

Payments to Individuals

If you are an individual providing a service to Leeds Beckett, this may be classed as a Consultancy Agreement.  In these cases, an agreement must be set up with our Payroll department (payroll@leedsbeckett.ac.uk) to facilitate payment.

For delivery information click here for more details.

• Equality & Diversity

The focus of our Equality & Diversity Team is to facilitate a consistent and co-ordinated approach to fairness and opportunity across our University.

We support this in Procurement by embedding Equality & Diversity into our Procurement practices including:

• Incorporating E&D in our tender documents and process.
• Meeting regularly with our E&D team to exchange ideas and initiatives.
• The Head of Procurement is a member of the University’s E&D committee.
• Offering free of charge E&D training to suppliers.
• Including E&D in the Procurement Strategy.
  
   

• Modern Slavery Act 2015

Leeds Beckett University’s Slavery and Human Trafficking Statement.

Contact the Procurement Team procurement@leedsbeckett.ac.uk.