The Library is making changes today to its loan periods and fines, and this will affect all Library borrowers, including distance learners. The new system is called auto-renewals and we hope it will help Library users to manage their loans more easily.

So what will happen from today when you have an item issued to you?

All items issued to Offsite-registered students will initially issue for 3 weeks; this date will show on your library account the day after the item is issued. If the item isn’t then requested by anyone else, it will keep auto-renewing week by week. This automatic renewal will repeat until:

  • the item has reached the maximum number of auto renewals (a total of 26 weeks)
  • the borrower is leaving Leeds Beckett and their account expires
  • the item is requested by another user placing a Hold on it

What happens if someone else requests one of the books I have on loan?

After the initial 3 weeks that you have a book, if an item that you have on loan has a hold placed on it by another Library user, you will be emailed at your University email and asked to return the item – Offsite-registered students then have 14 days to return the item before it becomes overdue. If the item does go overdue, then overdue fines will begin. Overdue fines will be charged at £2 per day, to a maximum of £10 per item.

What does this mean in practice?

  • If no-one else wants the books which you have on loan, then they should renew automatically, up to a total of 26 weeks
  • If you keep a book once it has been placed on hold by someone else, then fines will be charged at £2 per day
  • It is therefore really important that you check your student email frequently, as this is how the Library will let you know if you need to return any items
  • It is possible to forward your student email to a different email of your choice – please see these instructions

What happens to my existing loans?

Items which were issued before Tuesday 10th October have now converted to the auto-renewals system. After their due date is reached, they will start to auto-renew on a weekly basis, to a maximum of 26 weeks. If someone else places a hold on one of your loans, you will receive an email to your student email, and you will then have 14 days to return the item before you start incurring overdue fines. Please check your Library account to find out the due date or contact the Library if you have any questions.

Why is the Library starting this new system?

The Library is making these changes because auto-renewals will save students effort and also save them thousands of pounds in fines (this has happened at other institutions with auto-renewals). We’ve also talked to the Students’ Union and they’ve told us that one of the things that really annoys students is when someone hangs onto a book after a hold has been placed on it. Lots of other University libraries have changed their loan and fines system and their experiences show that if the fine is higher on a requested item it’s more likely to be returned on time, and that there are fewer fines charged overall. It will hopefully also help students to manage their loans as, unless someone else has requested a book, books should renew automatically.

But I used to have books issued by Offsite for 4 weeks!

We realise that, for Offsite students, the initial loan period is a week shorter. However, we hope that the auto-renewal system will compensate for this slightly shorter initial issue period and that students will find it easy to manage their Library accounts under the new system.

Please don’t worry about these changes – there are always Library staff to help you. Please do contact us if you have any queries

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By Library Offsite Team
10 Apr 2019
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