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Our top 10 tips when visiting an exhibition


As we prepare for two of our favourite exhibitions of the year, our team of event experts have compiled the top 10 tips to help you get the most out of attending your next exhibition or event.

Visit the Conference and Hospitality Show 2016, 26 April in Leeds

Visit the Academic Venue Show 2016, 11 May in London

1. Comfort is king

In at number one and certainly one of our top priorities at an event is comfort! After experiencing our fair share of sore feet and aching muscles we would definitely recommend thinking comfort first at an event which could include lots of walking.

Top of that list is comfy shoes but we also advise dressing for the British weather, which includes any weather at any given time!

Plan for some downtime to rest and seek out refreshments throughout the day to keep yourself hydrated and well fed (you may even be able to get some edible freebies).

2. Plan your day

The key to getting the most out of any event is prior planning, something we know about all too well – after all it’s what we do when helping others plan their event.

Research the companies attending and look at what they offer, make a list of those who you think are most relevant to your business to ensure you speak to them at the event.

Keynote speakers offering insightful ideas are one of our highlights of an event, have a look at the programme of events and plan your visit around some of these sessions.

Nobody likes the stress of figuring out local transport systems whilst running late so plan your journey in advance and leave yourself plenty of time to make the most of your day.

Emma Gough, Well Met Conference Host

3. Avoid the queues and book an appointment

At many exhibitions you’ll be able to pre-book an appointment with businesses and organisations who you’re particularly interested in talking to. This helps to avoid the queues and makes sure someone is available to speak at length about your business needs.

Pre-book your appointment for the Conference & Hospitality Show or Academic Venue Show

4.   Remember to make notes!

We all would like to think we can trust our memory but sometimes, it does fail us. As you visit different stalls, seminars and workshops make some key notes about your discussions and any important details about the company to help you remember useful information from the day.

This is great in helping you to follow up with the companies and individuals you have met and also it’s fantastic to help share with others in your business what you have discovered.

5.  Take your time and network

With so much to discover at an exhibition we think it’s best to relax and take your time to get the most out of the event and create a conducive environment to network.

Take the opportunity to chat with others about your company and the challenges or opportunities you’re facing to see how others can help grow or improve your business. Resist the temptation to stick with colleagues or existing connections and focus on introducing yourself to new contacts.

Don’t forget to harness the power of social media channels and use your own Twitter account or LinkedIn before and after the event to connect with others. We will always post leading up to an event about what we will be offering visitors and give targeted information to visitors following an event. Connect with us on social media

6.   Freebies! It would be rude not to…

As many of you will know the highlight of many an event are the fantastic freebies on offer. Before ending up with your arms full of exhibition treasures seek out a bag to save your aching biceps. On our stall we always try to give a bag out with our goodies to help you keep all your goodies in one safe place.

On this subject, and as we mentioned earlier, don’t be afraid to come and chat to each stall – you never know what they might be giving away.

7.  We’re here to talk

Don’t be afraid at approaching exhibitors and asking what they have to talk about at the event, that’s what we’re all there for after all. We enjoy meeting and chatting to new people and we’ve all got plenty of giveaways, competitions and information at our disposal to help explain who we are and what we do so it definitely is worth stopping and saying hello.

8. All work and no play

Whilst travelling the country don’t miss the opportunity to take in some of the local sites and make a trip of it. There’s certainly no shortage of fantastic attractions surrounding our venues in Leeds, we’re spoilt with a cosmopolitan city on our doorstep full of shops, restaurants, bars and cultural attractions and the Yorkshire Dales just a car ride away. Research the area you’re visiting and look for any top tips of what to do whilst visiting.

9. Get a good night’s sleep

It’s amazing how tiring walking and talking can make you, not to mention lugging around the plethora of freebies you’ve managed to bag.

Don’t let that put you off though, after a good night’s sleep you’ll be ready to take the day in your stride. Also, for all those taking part in a step challenge, like our conference team, think of all those daily steps – your Fitbit will be impressed!

10. Don’t forget to take your name tag off

We’ve all done it, and we’ve all felt embarrassed so don’t forget to take your name tag off.

We hope these tips come in handy, to find out where you can find us follow us on Twitter, LinkedIn or Facebook to see which events we’re attending. Alternatively, call us on 0113 812 8555 or email to enquire about our venues and services or to arrange a visit.

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