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Coronavirus (COVID-19)

Information for colleagues

Page last updated: 23/07/2020

Collecting items from campus

Information for colleagues wishing to collect items or equipment from campus, including processes and information about access.

You can now book a slot to come onto campus and retrieve your personal belongings, small IT equipment and office chairs, to facilitate your home-working.

If you or someone in your household are self-isolating or experiencing Covid-19 symptoms then please continue to stay at home.

If you are clinically vulnerable you are still able to access the site but please take extra precautions. If you need to obtain any items but are clinically extremely vulnerable, and therefore shielding, or are unable to access campus, please contact us:

Please note that for all other purposes our campuses remain closed until further notice.

Items for collection

Plus Icon What items am I allowed to collect?

This is an opportunity to collect small IT items such as your monitor and mouse plus any personal items from your office.

Equipment available to collect:

Computer mouse; single monitor headsets; docking stations; personal items.

Equipment unavailable to collect:

Computer towers and desktop PCs; office furniture (including chairs and desks); keyboards (excluding ergonomic keyboards – see FAQs for more information.

Keyboards may not be compatible with your home PC and can cause issues to remote access if removed from your workstation on campus. Please contact us at and we can arrange for a compatible keyboard to be sent out to you.

Collecting a chair

Although you cannot collect your chair from your office, we know you might need a chair to help you work more comfortably.

Chairs, which have been cleaned and sanitised, will be made available for collection. Whether you are based at Headingley or City Campus, chairs are to be collected from a central point at Headingley Campus between 10:00 and 15:00 on the available selected dates. This is so we can ensure their collection is managed safely with minimum risk to colleagues. Further instructions can be found on your ticket once you have booked.

Click here to see available dates for collection.

If you require a specific occupational health chair please email and they will help make arrangements with you.

Plus Icon I have an ergonomic keyboard on my desk, can I take this home?

Yes. Should you experience any issues when connecting the keyboard to your home device you can arrange support through the IT Service Desk.

Plus Icon What if my monitor does not connect to my home device?

You may require an additional adaptor which can be ordered through the IT Service Desk.

Plus Icon How do I collect an occupational health chair or other specialist equipment?

If you require an occupational health chair or other large equipment please email who will assist you with arranging the collection of these items.

Plus Icon How have you ensured that chairs are safe to take away?

Collection and sanitation has been performed by our Portering colleagues who have been supplied with the relevant PPE to ensure minimal contact between themselves and the chairs.

Once chairs have been collected from around campus all hard surfaces have been thoroughly sanitised. They have then been contained and quarantined for 72 hours meaning that any potential traces of the virus on the upholstery will no longer be present.

Booking a slot to collect your items

Plus Icon How do i book?

To book a time slot, please click below on the building you need to access. This will take you through to the Eventbrite booking page, where you will find a full list of available dates and times.

Please note that due to ongoing activity, some buildings will not be available on certain days. If you want to visit your office and collect a chair, please check the availability for both, in order to limit your number of visits.

City Campus

Headingley Campus

Plus Icon How it will work?

Time slots are available from Thursday 18 June until Thursday 16 July, every Monday to Friday, between 09:00 and 19:00.

To ensure your safety, while adhering to guidance on social distancing, a maximum of six people are able to select a 30 minute time slot.

To ensure that there are no delays for colleagues accessing the campus during their designated time slots, please arrive on time and leave within your allocated half hour slot.

During your visit:

  • You are responsible for social distancing, remaining two metres apart at all times.
  • The use of lifts is discouraged but we understand that this might not be possible when moving objects. Please ensure that there is only one person in a lift at a time.
  • Hand sanitiser will be placed at building entrances.
  • You are required to have your staff ID with you whilst on campus.

On campus

Plus Icon Can i use campus parking when i collect my items?

Free car parking will be available at both campuses for colleagues.

Colleagues can park at City Campus in the Rose Bowl underground car park, which can be accessed via the ramp. Please note, the barrier will automatically raise when you approach it.

Colleagues are able to park at Headingley Campus using either the Churchwood Avenue, or St Chad's entrances. Please note, there will be a one-way traffic system to follow once you enter the campus.

Plus Icon Where can I find access information for each individual building?

Once you book a slot, you will receive a confirmation that is unique to the building you intend to visit to outline the process of entering/exiting that building.

Plus Icon How will I be kept safe whilst on site

Security will be monitoring and patrolling areas during these collection periods and will also be the key responder if you have any difficulties whilst in the building. This may be a fire alarm activation, first aid incident or lift entrapment.

Plus Icon What should I do in the event of a fire whilst on campus?

In the event of a fire alarm activation, please go to your nearest exit and then move to the normal assembly point for your building, security will attend and check the building and confirm if it’s safe to come back into the building.

Plus Icon What if I encounter any problems whilst on campus?

Please call Security on 0113 812 4444, who will respond and support.

Other FAQs

Plus Icon How do I make arrangements to collect my belongings if I do not have access to a vehicle?

We are working to find a solution to this – more information will follow soon.

Plus Icon My building or location isn't listed, what shall I do?

To access any other buildings that are not listed please email your request to We will be happy to assist you with your request.

Plus Icon I am not available at any of the dates/times listed, what shall I do?

If you are having trouble finding a convenient date and time please email We will be happy to assist you with your request.

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