INFORMATION FOR COLLEAGUES

Working safely on campus

If you have any symptoms of Covid-19 you must not, under any circumstances, attend campus and should observe the self-isolation rules outlined by the Government.Twice weekly testing is available for all on campus. We will continue to follow government advice and review the situation where required.

Guidance and information

Covid-19 information

The university works with NHS Test and Trace to record and report any positive Covid-19 test results for students and colleagues. It is a legal duty to self-isolate for people who test positive for Covid-19 or who are contacted by NHS Test and Trace.

You must notify your manager immediately if you experience any symptoms of Covid-19 and follow the Government’s guidance on self-isolation. If you are experiencing symptoms you must not, under any circumstances, visit the campus.

You must notify your manager if you have a test for Covid-19 and of the outcome of the test as soon as you receive it.

If you are not experiencing symptoms but are waiting for the result of a Covid-19 test for any other reason you must not visit the campus.

If you test positive you must self-isolate immediately and follow Government guidance.

A pan-university risk assessment has been developed to support colleagues and managers. There is also a template for office and teaching risk assessments.

The university has an institutional outbreak management plan. You can find the links below to the outbreak management plan and the outbreak management plan appendices.

For those in your team who may have been identified as Clinically Extremely Vulnerable, a new risk assessment is available to help manage any new ways of working.

Our return to campus conversation guidance document has been designed to be used within 1-2-1 conversations with members of your team to support the transition back to on campus working.

We are asking people to wear a face covering to protect everyone in our university community, and help minimise the potential for disruption to in-person teaching and learning. Please wear a face covering when moving around buildings and in crowded spaces. You will be required to wear a face covering where a risk assessment identifies this is essential for the safety of students and staff. Free face coverings are available on campus at the main entry points to buildings.

When you’re on campus, keep a safe distance from others and follow signage around campus to protect everyone in our university community.

We encourage all students and staff to maintain good hand hygiene, wash their hands frequently and use the hand sanitisation stations available in buildings.

Cleaning kits are provided in social learning spaces across campus. This is in addition to our enhanced cleaning regime. The kit may contain one or more of the following items: Disinfectant spray, sanitising wipes, soft blue paper roll, hand sanitiser gel bottle 500ml.

As part of your return to campus your School or Service will brief you on general Health and Safety. This includes emergency arrangements and safe working practices to facilitate and support your safe return.

You can access key buildings on campus from 07:00 to 21:00. Prior to 08.30 and after 17:00 you will be able to enter with a campus card or keypad access. You can check the opening times of buildings on our website.

For colleagues who are needed to work on campus, we are able to offer lateral flow tests. Taking the test is voluntary and is just one of the measures that we are continuing to use to keep our university community safe. Colleagues attending campus should continue to undertake regular testing even after receiving a Covid-19 vaccination.

If you are not required on campus then you should not be on campus. If you need to visit campus for any other purpose than to deliver agreed services, then you must contact your line manager to arrange this. and the appropriate risk assessments need to be in place. You should only come to your office for as brief a time as possible.

Please clean your workspace at the start and end of your working day, to include all surfaces and contact points such as keyboard and mouse. Cleaning kits will be provided for this purpose.

There is not a requirement for teaching staff to clean tables between classes. We have however provided hand sanitiser units and cleaning kits in teaching spaces that teaching staff should use to wipe down IT equipment. Equally if staff or students choose to clean their desk area, they may do so, however our standard cleaning practices do offer protection. 

Shared resources such as printers, keyboards, water coolers, fridges, microwaves, kettles, etc are subject to regular cleaning arrangements as a matter of personal responsibility please use the sanitising products provided.

Staff are encouraged to open windows where possible. Additionally, all mechanically ventilated spaces are set to operate at optimum air changes per hour with no recirculation.

Mechanical ventilation is as safe as an open window. Our systems draw fresh air in from outside, filter it and supply it to the rooms. It is not mixed with extracted air in any way and the quality of the air is monitored at input, output and in many individual rooms across both campuses.

Staff ID cards are essential for colleagues to move around campus and access buildings. If you have lost your Staff ID card, contact campuscard@leedsbeckett.ac.uk to arrange a replacement. 

CLEANING ON CAMPUS

Our CARES Cleaning team are making extra provisions to ensure the Campus environment is suitable and safe to access. This includes the supply of cleaning kits to support you with self-help cleaning within your workspace.

The CARES Cleaning Charter details the new routines and procedures in place to maintain increased hygiene standards. Please see the FAQs on our Cleaning page to answer any questions or concerns. 

Hand sanitiser stations are located at entrances and exits to all open university buildings.

Hand sanitiser dispensers are provided in classrooms, as well as being placed at strategic locations such as lifts, coffee and retail outlets and near toilets. Additional hand washing facilities have also been provided across the campus. 

To enable our customers to self-manage outside of the cleaning teams duties, we are providing cleaning kits in some areas. Your kit may contain one or more of the following items: Disinfectant spray, sanitising wipes, soft blue paper roll, hand sanitiser gel bottle 500ml.

Submit a cleaning request via Planon, selecting the option ‘cleaning kit from cleaning request type. 

I'd like to provide my team with their own bottle of hand sanitiser. What should I do? 

Please contact Procurement who will order the products for you. 

Submit a cleaning request via Planon, selecting the option ‘refill soap dispenser’ from cleaning request type. 

Our team are on hand to answer any queries that cannot be found in the FAQs. Please email CARES Helpdesk in the first instance and a member of the team will get in touch.