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Your guide to graduation

Your guide to graduation - Students

Plus Icon Registering and buying guest tickets

If you’re eligible to be invited to graduation, we emailed you the week of 15 April with a link to the booking page. If you haven’t received this email and feel you should have, call the Events team as a matter of priority.

Remember, to register your place, you’ll need:

  • to register at the ceremony you have been invited to attend
  • your online store log in details
  • your student ID number (remember to drop the c and duplicate the next number)

You can bring as many guests as you want, but you must register your place and buy your guest tickets before midnight on Friday 14 June.

You should book your cap and gown online from William Northam Robemakers & Photographers. If you want official photography, book that here too. You need to book your cap and gown by Sunday 7 July. You will collect these from the first direct arena on the day of your ceremony.

You can hire your cap and gown on the day, but it will take longer, be more expensive and there’s no guarantee that they will have your size available. 

Plus Icon Before you leave home

We will email you your e-tickets in early July – even if it was one of your guests who registered your place. There will be an e-ticket for you and each guest, including children under two and any carers. Everyone must have an e-ticket otherwise you won’t be allowed to enter the first direct arena.

You and your guests will use different entrances to get into the arena, so don’t forget to share your e-tickets with your guests before you get there.

We have no influence over security at the arena.

Plus Icon Getting here

There is information in our FAQs about sustainable travel and parking. Plan enough time for your journey. Traffic in and around Leeds will be heavier than usual, so allow extra time for potential travel disruption.

It is important that you arrive at the first direct arena at least 90 minutes before your ceremony starts. This allows enough time for registration, gowning and any official photography. There are another 500+ students graduating from your ceremony, so don’t risk coming any later, as you could be late for your ceremony which will start on time.

Plus Icon On arrival

When you arrive outside the first direct arena, university ushers and first direct staff will be on hand to direct you to where to go.

Remember to share your e-tickets with your guests, each individual needs them to enter the arena. You will use one entrance and your guests will use another.

Everyone entering the arena will be screened using airport style security before entering the arena. Food items, drinks and large bags are not allowed in the arena.

Upon entry you will be gowned and register your arrival. At registration you will be given a name card, it is important that you don’t give this to your guests or lose it, as this has your seat number on it and you pass it to the announcer as you cross the stage to graduate. If you don’t have your name card you can’t be announced, so, please make sure you keep this with you.

Once you’ve been gowned and have registered, you can then meet up with your guests on level 2, go for official photography and visit the memorabilia and food and drink stalls if you wish

Plus Icon Your ceremony

You and your guests won’t be sitting together. Guest seating is allocated on a first-come first-served basis and people will be seated in the order they enter the auditorium. If your guest would like to sit together, they should enter the auditorium at the same time.

It is important that you sit in your allocated seat so that you are announced for the right course. Ushers and first direct arena staff will show you and your guests where to sit. Ceremonies last about 90 minutes.

Remember you won’t be able to congregate outside the first direct arena, so please move away from this area after your ceremony.

You can find other useful information in our FAQs and on the rest of our website. See you in July!

Your guide to graduation - Guests

Plus Icon Registering and buying guest tickets

All students eligible to be invited to graduation were emailed the week of 15 April with a link to the booking page. If they didn’t receive an emails, they should call the Events team as a matter of priority.

If a student has asked you to book their place, you will need to know:

  • the ceremony they have been invited to attend
  • their online store log in details
  • their student ID number (remember to drop the c and duplicate the next number)

Please note, we cannot give this information to you.

Students can bring as many guests as they would like but they must register their place and buy their guest tickets before midnight on Friday 14 June.

Students should book their cap and gown online from William Northam Robemakers & Photographers and if they want official photography, they should book that there too.  Their cap and gown need to be booked by Sunday 7 July and will be collected from the first direct arena on the day of their ceremony.

The cap and gown can be hired on the day, but it will take longer, be more expensive and there’s no guarantee that the students will get the size they need.

Plus Icon Before you leave home

We will email your student your e-tickets in early July – even if it was you who registered their place, we will email the students registered email address. There will be an e-ticket for your student and each guest, including children under two and any carers. Everyone must have an e-ticket otherwise you won’t be allowed in to the first direct arena.

You and your student will use different entrances to get into the arena, so don’t forget to ask your student for your e-tickets prior to entering the arena or arriving in Leeds.

We have no influence over security at the arena.

Plus Icon Getting here

There is information in our FAQs about sustainable travel and parking. Plan enough time for your journey. Traffic in and around Leeds will be heavy, so allow extra time for potential travel disruption.

It is important that you arrive at the first direct arena at least 90 minutes before your ceremony starts. This allows enough time for registration, gowning and any official photography. There are another 500+ students graduating from your ceremony, so don’t risk coming any later, as you could be late for your ceremony which will start on time.

Plus Icon On arrival

When you arrive outside the first direct arena, university ushers and first direct staff will be on hand to direct you to where you need to go.

Remember to get your e-tickets from your student, you need them to enter the arena. You will use one entrance and your student will use another.

Everyone entering the arena will be screened using airport style security before entering the arena. Food items, drinks and large bags are not allowed in the arena.

Your student will go and be gowned and register their arrival. They will be given a name card at this point. It is important that they don’t give this to you to look after. It has their seat number on it and they pass it to the announcer as they cross the stage. If they don’t have their name card they can’t be announced, so, please make sure you don’t take it off them.

Once your student has been gowned and registered, they will meet you on level 2. Here you can have official photography and visit the memorabilia and food and drink stalls if you wish.

Plus Icon The ceremony

You and your student will not be sitting together. Guest seating is allocated on a first-come first-served basis and people will be seated in the order they enter the auditorium. If you would like to sit with other guests, please enter the auditorium together.

It is important that your student sits in their allocated seat so that they are announced for the right course. Ushers and first direct arena staff will show you and your student where to sit. Ceremonies last about 90 minutes.

Remember you will not be able to congregate outside the first direct arena, so please do move away from this area after your ceremony.

You can find other useful information in our FAQs and on the rest of our website. See you in July!

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