Insurance and Risk
Insurance and Risk
Welcome to Insurance and Risk. We provide guidance to staff and students on all matters related to insurance policies and risk advice for areas such as overseas travel and insurance issues. We are located in Room 212, Queen Square House, City Campus and can be contacted using the details on the right.
Travel and Injury Insurance
Our current policy also allows accompanying partners and children to be covered on the same trip. Business partners may also be covered subject to conditions, please get in touch with us to discuss. Please name who is to go with you on your OVP and we will get in touch to make the appropriate arrangements. We can allow personal incidental leave up to the equivalent of the business element, so please note this on your OVP. Any staff planning on being away on business for more than 180 days must contact us to make further arrangements.
You will receive an email containing your insurance documents including business class assistance programme and access to our insurers travel security website so you can view your destinations. Please refer to our FAQ’s (link below) on student travel for more information or get in touch with us on the above.
Cancellation or amendment expenses outside of the insured’s control £10,000.
Business equipment £3000.
Personal belongings £10,000.
Personal Liability £5 million.
Please find the link for Women's safety webinar below:
Our insurers Chubb/ACE Europe have introduced a new mobile application, Chubb Travel Smart, that staff and students can download to iOS and Android 4.4 and up smartphones.
This app gives real time information on your destination, health and security information, a live currency converter, one touch emergency calling to our insurer's medical and security advisors and to the in country diplomatic offices. It will also send alerts for security and travel disruption and the University can send you alerts if required. The user guide document below gives a good overview of the features.
If you have any questions please contact us using the contact details on the right.
If you need to make a claim, please get in touch and we will provide you with a claim form and instructions. If our insurers paid for your loss or treatment abroad, please make sure you make us aware as soon as possible.
From 8th June 2015 the paper counterpart to the photocard will have no legal status and will no longer be issued by DVLA. Licences issued before 1998 or from Northern Ireland are still valid and can be submitted. This link from DVLA explains how the new system works:
All persons wishing to drive a University insured vehicle must submit a downloaded pdf copy of their counterpart, along with a photocopy of their plastic card.
To download the pdf document, licence holders must click on the below link and enter their licence number, National Insurance number and postcode.
Once entered and your licence details can be viewed, click on the ‘Share your licence information BETA’ tab and then the Create a Code green button. This will generate a check code, underneath which is a link to View, print or save your licence information. Click on this and save the document so you have a copy and so you can forward to P2P-Orders StaffTravel@leedsbeckett.ac.uk who arrange vehicle hire for many staff. You must also send a copy to the delegated person in your area if they arrange vehicle hires or manage fleet vehicles, whoever is arranging the hire must check your licence is valid for the category of vehicle to be driven.
Staff should contact us if any licence holds 6 penalty points or more or if you have any query on vehicle categories or such as foreign licences. If any additional points are incurred, a new copy must be submitted. Staff or students whose licence is less than two years old may be disqualified after six points only.
All staff and students must update the DVLA with any changes to their licence such as address or name change. Unless you hold the old paper style only licence, your licence expires after 10 years so you must renew it and submit a new copy. Failure to do so could lead to a £1000 fine from the DVLA.
For full information on road traffic laws and such as licences, driving a minibus, temporary disablement, please click here https://www.gov.uk/browse/driving
All drivers must have with them a copy of our Accident Form which contains our insurance details which you must exchange with third parties in the event of an accident.
We can then call DVLA to check the licence. Non UK licences are generally valid for one year from the residence but please check with us.
You must check the condition of the vehicle on collection and drop off to avoid the University being charged for damage it may not have caused. Make sure you ask that any damage, low petrol and missing kit such as parcel shelf or inflator kit, is marked on the hire agreement sheet and take photos if possible. See the section on Accidents and Vehicle Damage for further information.
All staff driving on University business must complete the on-line Driver Risk Assessment prior to their first journey. This must be saved and a copy given to their line manager to consider any highlighted risks such as recent accidents, convictions or health issues. Further guidance can be sought from the below Safety Health & Wellbeing documents to consider risk mitigation.
You must inform DVLA of certain health conditions listed in the link below. These must be stated on your Risk Assessment and discussed with your line manager prior to driving a University insured vehicle or your own on University business. If in any doubt about your fitness to drive please contact us in the first instance for a confidential discussion.
Leeds Beckett University students driving either our insured vehicles or their own on University activities must complete the below Student Driver Disclosure Form. Staff agreeing to students driving are responsible for the risk assessments. You should contact us in the first instance if you have any queries.
If you intend to hire a minibus, that is a vehicle with 10 seats or more, you must get in touch with us in the first instance so we can ensure you have the correct D1 entitlement, are 25 years of age or older and arrange for you to have a Section 19 Permit which allows you to drive a minibus without a PSV licence, so long as it is not for hire or reward. There are strict rules for the use of a minibus under the Section 19 Permit Scheme, failure to comply may result in the driver and University facing police charges.
It is an offence to not stop and report damage to a third party or police under the Road Traffic Act. If someone is injured, call the police and if necessary, an ambulance.
All accidents and damage to University or hired vehicles must be reported immediately to Insurance & Risk regardless of circumstances. This includes damage to any third party vehicle or other property, animal or street furniture such as bollards or lampposts.
An Accident Form must be taken by the driver on all journeys. This form will help you attain all the details required at the scene of an accident and to provide the third party with our insurance details. Complete as much as possible and take photos of any damage and the scene of the accident. If you cannot drive the vehicle, call the breakdown company listed in the vehicle or the hire company. Call our insurers if the windscreen is damaged, the instructions are on the Accident Form.
The University has a wide range of liability covers including Public and Employers Liability, Professional Indemnity, Directors and Officers, Crime, Medical Malpractice and Clinical Trials. Some are listed below, please call us to discuss should you require further information. Should you be asked to provide proof of our Employers and Public Liability and Professional Indemnity, please click on the below.
Employers Liability is compulsory under UK law and our cover provides the University with an indemnity in respect of its legal liabilities for loss or injury to employees, placement students and some associated staff. Should any staff be placed on secondment abroad, please get in touch with us. Cover is £25 million any one claim.
Any work placement students at the University are covered by our Employers Liability. If you are responsible for arranging student placements in the UK or overseas, you must ensure they are covered by the host organisation's liability covers such as Employers Liability or Workers Compensation Scheme. Call us if you are not sure. As per our Travel section, we can provide comprehensive and free Travel and Injury insurance for students going overseas on placements.
Our Public Liability covers our legal liability for loss or injury to a third party caused by the acts or omissions of our students as agents of the University. This cover also protects the University against loss or injury to one of our students if we are found to be legally liable. If you are asked to sign a contract with a host organisation, please get in touch to discuss.