Click on the heading above to view the checklist document
Our inductions are designed to welcome and help our new colleagues who will be working on our premises to settle in. Regardless of their role type or duration new colleagues are required to undertake a minimum level of induction.
This induction should focus on your new work environment and culture, as well as any role-specific information that will help you to fulfil your duties, as well as essential health and safety information. An induction checklist has been produced to help guide you and your manager through the process and to help make sure you complete it within an agreed and appropriate time-frame.
We have also now adapted the induction checklist and created a 'remote working induction checklist', specifically to support your induction if you are working remotely.
Our Induction Policy explains the purpose and benefits of induction, as well as detailing the key stages and responsibilities to ensure a successful induction.
One of the most important aspects of starting your new role successfully is what we call local induction; the arrangements that your manager makes to help you settle in. Your manager should work through our induction checklist (or remote working induction checklist if working remotely) with you to ensure everything is covered. This will include opportunities to get to know your immediate and wider teams, the work of your school/service and the strategic aims of our university. It will also include providing you with computer access and relevant system logins, as well as getting your staff card.
Whether you are a new colleague or an existing employee moving to a different role or area, regardless of how long you have worked at our University, you will need to complete a thorough local induction. Following your induction ongoing objectives should be agreed and you and your manager should meet regularly so that they can continue to support you in becoming familiar with your role and to help identify any development activities that will support you in achieving your objectives.
An overview and outline
Leeds Beckett University has around 3000 colleagues and in any one year, we can have anything up to 200 new colleagues joining us to work here. This can be quite a daunting and nerve-wracking experience and we really want to take the stress out of this and make it a smooth and positive experience for everybody involved. Onboarding is about creating a relationship or connection with the new colleague from the moment they are successful in their recruitment to when they actually start working here and then beyond that into their first 100 days of being part of the Leeds Beckett community.
An essential part of the Onboarding process is having an Onboarding Buddy. This person will already work in the team and will work closely with the line manager to take responsibility of some of the informal, more social parts of the induction. Please see the Onboarding Buddy video for further details, as well as the two supporting documents - one of these is aimed at the manager and one at the Buddy themselves.
Being an Onboarding Buddy is a great development opportunity and if you’re interested in being one, please talk to your line manager about it or email Chris McLay in POD at firstname.lastname@example.org
All new colleagues are invited to our 'Welcome to Leeds Beckett University' induction session, now a 75 minute virtual session run every 8 weeks or so throughout our academic year. This session is an opportunity to meet other new colleagues and will help you to understand more about our university's culture, structure and strategy, as well as promoting a number of benefits and services. The session starts with a welcome talk from our Vice Chancellor, Professor Peter Slee, and the opportunity to ask Peter any questions you may have. The aims of the session are to:
- Meet other new colleagues
- Explore our University's vision and values
- Find out more about the structure of our University and their role within in
- Understand and ask questions about some of the benefits and services available at our University
"From attending the Welcome to Leeds Beckett induction I gained all the essential information I needed, such as about the university's roots, it's place in the world today and the available services. You'll learn a lot about the university in a fun way and you'll meet lots of interesting people." - Senior Lecturer in Psychological Therapies and Mental Health.
It is important that new colleagues book onto this induction session, as soon after their start date as possible. Our next virtual induction session date is scheduled for Thursday 6th May 2021, 10-11.30am. Please email POD@leedsbeckett.ac.uk to book on or for any further information about the induction session.
For future session dates, recent new starters will receive an email inviting them to the session when the next date is scheduled.
Welcome to the Leeds Beckett Academic Staff Induction, organised by the Centre for Learning and Teaching.
You may be interested in listening to the following key presentations -
- In a voiced Powerpoint, Professor Susan Smith, Associate Director of the Centre for Learning and Teaching, discusses the role of the LBU Centre for Learning & Teaching and signposts you to information and resources which will help you with your teaching.
- Erin Nephin, an Academic Librarian, explains how the Libraries and Learning Innovation service can support you.
- Jan Daley, Associate Director of Student Services, introduces you to important, comprehensive information relating to student and staff wellbeing
- CLT Associate and IT Service Desk Team Leader, Michael Hirst, gives a simple, practical introduction to Panopto, our recording software.
- The Business Engagement Unit and Beckett Careers introduce you to the range of services they offer to enhance the employability and experiences of our students.
Do you have any queries about any of the presentations?
You might have a specific follow up questions that wasn't covered (No question is too basic!). For example, you may want to consider -
- Re the CLT presentation - Are you an academic advisor? Do you feel prepared? Are you a module tutor? Do you feel prepared? Are you familiar with inclusive practice? We are here to help.
- Did Jan's presentation help you feel more informed about student mental health and wellbeing and how best to signpost students to the appropriate support? Do you have someone to ask in your own School if you have any queries about challenging or complicated student issues?
- Could you give Panopto a go? Have you tried it already? Are you confident?
People Development Offer
Details of our full People Development offer can be accessed via the 3 main category tabs above - Personal Development, Team Leadership and Strategic Leadership.
The Development and Training webpage also contains sessions offered by other areas of our University. For example, specific academic sessions are offered by the Centre for Learning and Teaching, who support academic colleagues in providing a high quality learning and teaching experience. The University Research Office provides developmental support to postgraduate researchers and colleagues pursuing research and scholarly activity.
Although there is no cost to your area to attend the scheduled People Development sessions, the development need should be identified as part of the PDR process. If you book onto a session but then need to cancel, please try to give at least three working days notice, to give others the opportunity to take the place.
If you have any queries regarding your development, speak to your manager in the first instance.
People Development Online
People Development Online is our university’s online training system, which includes a variety of health and safety and other courses. As a new starter you should automatically be set up on the system and enrolled onto a number of essential courses, as per the Training Matrix.
Our institutional completion rates for compliance related training are reviewed regularly via our Audit Committee, which oversees the processes in place to protect the University’s information and the use of its funds, and colleagues in Health and Safety. It is therefore important that colleagues complete the training they are automatically enrolled on as soon as possible.
The purpose of the Data Protection Act 2018 is to ensure that personal information about living individuals is handled appropriately and responsibly.
We deal with sensitive information across our university and as such all colleagues, students, volunteers and contractors within our institution must comply with the requirements of the Data Protection Act 1998. Our responsibilities, and our rights, under the Act are outlined in our university's Data Protection Policy.
Data Protection training, including GDPR updates, is provided via an online module, essential for all colleagues to complete every 3 years, via our People Development Online system. You will therefore be automatically enrolled on this.
Please click on the Team Leadership tab above for leadership related development information, including further details of our Management Matters offer, a series of short sessions on a range of management topics and challenges, and webpage, which contains key information and resources for managers.
Information Technology Services webpages provide information on the wide range of services and support available, including support when working remotely, information about our IT Service Desk and information specifically for new colleagues and their account process.
Multifactor Authentication (MFA), sometimes called two-step authentication, is an additional security measure set up to protect access to systems and services. This additional measure means that colleagues have to provide another method of identification before being able to access university systems and services. Colleagues must ensure they have registered with MFA after receiving a university account. Colleagues should review the MFA Sway document and introduction video.
All Leeds Beckett colleagues can access an online module on responding to disclosures of sexual misconduct via the People Development Online training library. It takes about 15 minutes to complete.
All new starters are invited to join our Supporting Student Survivors of Sexual Violence and Harassment at Leeds Beckett University training presentation, facilitated by Student Services. This session intends to familiarise new colleagues with the Zero Tolerance Network and university Sexual Violence Liaison Officers, as well as becoming aware of the University’s commitment and capacity for supporting students and variety of reporting options available within the University and externally. Please contact email@example.com to arrange a session.
Student Services recently launched Continuing the Conversation - Supporting Student Survivors of Sexual Violence and Harassment at Leeds Beckett University. Intended to be delivered to teams/groups of colleagues across the University, this session also includes an opportunity to discuss how we can work together to ensure seamless support for students who experience sexual violence, harassment and other types of abuse, whilst navigating their student journey. The training aims to introduce or refamiliarize the Zero Tolerance network to colleagues at Leeds Beckett University, as well as exploring the University’s commitment and capacity for supporting students, as well as outlining the variety of reporting options available within the University and externally. Please contact firstname.lastname@example.org to arrange a session.
More information about the Zero Tolerance project can be found on the Zero Tolerance webpage.