Photography consent form

NOTICE

Leeds Beckett University (the university) produces a range of published materials and online information. The university often takes photographic/video/film images of subjects in order to enhance and illustrate its materials and make them more motivating and inspiring to its audiences or as part of a contract with students, staff and other individuals in order to be able to provide access to services.

For the purposes of the Data Protection Legislation (General Data Protection Regulation 2016 (GDPR) and the Data Protection Act 2018 (DPA) Leeds Beckett University is the organisation responsible for looking after your personal data (the “Data Controller”). We will process your personal data in accordance with GDPR and DPA and this notice and the university’s privacy notices explain how the university will use your photograph(s)/video/film images for marketing and promotional activities and the range of marketing channels the university may use. This includes, but is not limited to print and digital media formats including:

  • Magazines and publications to promote the university and our Academic Schools, student life and the student experience
  • University websites and associated microsites
  • Direct mail and e-marketing
  • Posters and interactive posters
  • Banners
  • TV Advertising and out of home
  • Leeds Big Screen
  • Plasma screens and TVs across the university
  • PC desktops
  • Film
  • Social media across all platforms such as Facebook, Twitter, Instagram, LinkedIn, Snapchat, and Vero
  • YouTube

Please note the university offers a number of specialist services, such as: Student Wellbeing and Mental Health, Financial and Disability advice. We may use your photograph(s) to support the promotion of these services with your consent.

STORAGE

The photograph(s) will be stored securely on the university network and access is controlled and limited. All university staff receive training on data protection and how to handle data securely.

RETENTION

The photograph(s) will be held for a duration of five years. If we wish to continue using the photograph(s) after this time, we will contact you to obtain consent. We will not sell or share the photograph(s) to third parties for their commercial purposes.

SHARING YOUR DATA

Sometimes to achieve the purposes for which we are processing your photograph(s) we may need to share these with other organisations based within the European Union, or if outside the European Union, based in countries that have comparable levels of protection.

When this is required, we will securely transfer the photograph(s) to third parties acting on behalf of or engaged by the university for marketing and promotional purposes only. Key countries where we are actively marketing and promoting the university to international students can be found on our international students pages.

Please note that all images and photograph(s) used on our website are accessible from outside the European Economic Area.

LEGAL BASIS FOR PROCESSING

The legal basis under which processing of personal data may take place may be your ‘consent’ (Article 6(1)(a)), where we have a ‘contract’ (Article 6(1)(b)) with you that requires an image or ‘legitimate interests’ (Article 6(1)(f)) where there is a legal basis for processing personal data for the purposes of photography and filming where this is for future promotion of the university.

Please visit our Data Protection Policy and Privacy Notices which are updated from time to time.

If you have concerns about your rights (as detailed below) and the use of these images, these can be raised with the Information Compliance Team at infocompliance@leedsbeckett.ac.uk or with the university’s Data Protection Officer at dpo@leedsbeckett.ac.uk

You also have the right to complain to the Information Commissioner’s Office whom is the UK’s Data Protection Authority.

YOUR RIGHTS AND HOW TO EXERCISE THEM

As a person whose personal data (an image) we are processing, you have rights in respect of that personal data:

  • To withdraw consent
  • To access your personal data that we process
  • To rectify inaccuracies in personal data that we hold about you if it is inaccurate or incomplete
  • To request the deletion or removal of your personal data where there is no compelling reason for its continued processing
  • To restrict the processing of your personal data in certain ways
  • To obtain your personal data for reuse

For further queries please contact: Dee Grismond, Head of Creative - D.L.Grismond@leedsbeckett.ac.uk.