Leeds Beckett University - City Campus,
Woodhouse Lane,
LS1 3HE
digitising print materials for a reading list
The University holds a licence with the Copyright Licensing Agency (CLA) which enables staff to request digitised or scanned readings from books or journals, and make them accessible to students through their MyBeckett modules or online reading lists.
All digital copies must be recorded and reported to the CLA.
The Digitisation Service based within Library Services facilitates the scanning/digitising of module readings under licence.
Students with suggestions for digitised chapters or articles for their module reading should contact their lecturers, who can forward requests to the Digitisation Service.
Please note the making of digitised copies is not intended to substitute for the purchase of an original published edition (either print or electronic) or the commissioning of an original artistic work. For further guidance, please consult the CLA’s Good Practice Guide.
The most effective way of requesting a digitised reading is to add the details of the required extract whilst creating or editing an online reading list via the University’s Online Reading List management system.
The Library Note feature can be utilised to notify the Digitisation Service of the request.
For example:
The Library note will be picked up by the Digitisation Service when the list is submitted for review.
A chapter number or title, and/or a page range should be provided.
Multiple extracts from the same title can be requested however there is a limit to the amount which can be copied under licence.
Please read the following information carefully before requesting digitisation.
The CLA licence permits digitising/scanning from print books, journals and reports owned by the University. This includes Library stock and items purchased by departments of the University.
It does not include lecturers’ own personal copies, Interlibrary Loans, or inspection copies supplied by a publisher.
The items must be published in the UK, USA or those countries who have an agreement with the CLA.
If the item is published by certain publishers in the USA, it will be necessary to check whether there is already a suitable digital version commercially available (e.g. eBook) and purchase or subscribe to this version instead of scanning from the print work.
Many electronic journals, eBooks and websites are also covered by this licence.
However, some publishers and works are excluded from the licence.
The Digitisation Service will be able to check on your behalf which items can be copied.
The proportion of each individual work which can be copied per module consists of:
- one chapter of a book
- one article of a journal issue
- one paper of a set of conference proceedings
- one report of a single case from a report of judicial proceedings
- one short story or one poem of not more than 10 pages in an anthology of short stories or poems
- or 10% of the whole work, whichever is greater
Full or part page images may also be digitised. Images can be disembedded from the text.
If more than one chapter or article is required from the same book/journal which exceed 10% of the whole work, the additional chapters/articles will not be covered by the licence and permission will be required.
The Library’s Copyright Clearance Service can seek permission on your behalf but this process can take additional time and may involve a copyright fee.
The licence should not be used as a substitute for student purchase of textbooks. Publishers are unlikely to grant permission to scan several chapters from a core textbook.
As part of the list review process, the Digitisation Service will check the requested items to ensure they can be digitised or downloaded under licence and undertake the required work.
If the Library does not have access to a book or journal, the Digitisation Service may be able to obtain a digitised copy of the requested extract from the British Library.
Once an extract has been digitised, the item on the reading list will automatically update to provide access to the digitised reading.
Digitised reading list items cannot be copied from one module reading list to another. A digitisation request should be made for each individual module.
The reading list item will have the option to VIEW ONLINE as a digital copy.
Clicking on the VIEW ONLINE button will open the PDF file in a browser based eReader. The Kortext eReader is screen-ready for tablet and mobile access and has features such as zoom text, 'Copy to Text', 'Search Document' and 'Search the Web'. Cookies must be allowed in order to use the eReader. Advanced accessibility features are available with a Kortext account, sign up for free or login with an existing account. Further information can be found in this Library FAQ. It is also possible to print out the PDF file or download it to Adobe.
A Copyright Notice is attached to each PDF file. This notice should not be removed.
Only students enrolled on the requesting module and its lecturers should download or print out the files.
Usage statistics can be supplied on request.
