Protocols during Coronavirus COVID-19
Submission/Examination and Viva
Whilst we are still coordinating and processing your examinations normally please be aware the current situation is changing daily and this could cause some delays.
Please contact email@example.com.
Currently vivas are taking place online (digitally) normally through the Microsoft Teams platform. We appreciate that some students may prefer a face to face viva and if so please email us on firstname.lastname@example.org.
Once we have a day and time we will contact you with the schedule and links to the technology. We are also scheduling test calls should you so wish to ensure you are comfortable and that technology works.
On the day please note
- Recording the Viva is not permitted
- A Graduate School Officer will be present at the beginning of the Preliminary Discussion to check that everything is fine and available throughout the day via email shall you need further assistance.
Students and Supervisors to receive the same call link but may join only post pre-discussion upon notification from the chair.
The independent chair is responsible for:
- ID checking
External examiners to show Passport before discussion and send an electronic copy to Chair and copy in Researchstudentadmin@leedsbeckett.ac.uk for verification following Viva Voce Examination. The Office will then perform the right to work check. Students and supervisors to show their passports or Staff/Student Cards but no copies necessary.
- Managing the call/invitation
Examining team to hold a private meeting where the Examiners’ Preliminary Reports are discussed and exchanged, Outline agenda is drawn up, areas of questioning to be agreed and noted by the Independent Chair. The Chair to contact Student and Supervisor via mobile phone and ask them to join in the conversation at the appropriate time. Supervisor(s) may be present at the viva with the agreement of the candidate and may only participate in the viva discussion at the discretion of the examination team. The independent Chair should ensure that the student and supervisor leave the call when required. The student and supervisor to be invited to join when appropriate and hear the outcome.
Please refer to our supplementary regulations regarding online vivas and also read the tips for students undertaking viva examinations online.
This does not apply to research students and we will be scheduling CoRs, Progressions and Vivas as normal. However we do recognise that this period will cause many students disruption and so will be dealing with extension and requests to delay meetings on a one to one basis. Please email email@example.com.
Confirmation of Registrations
Yes, all confirmation of Registrations will be happening to the normal timeframes and will happen digitally/online.
The Graduate School will arrange the Chair and panel with liaison with your supervisory team. The Graduate School will arrange the day and time of the meeting. The meeting will take place online and the Chair of the Confirmation of Registration will arrange this.
The Graduate school do not normally attend Confirmation of Registrations but are happy to support the set up and ensure all are comfortable with the technology. If you require assistance please email firstname.lastname@example.org.
If your meeting is arranged please make every effort to submit your document and attend the virtual meeting. The Graduate School may be able to agree a slight delay to the submission date.
You will receive an email with full details of how to access the relevant technology.
The Graduate School are reviewing how to deliver the training programme in the current situation. Any queries please contact email@example.com.
I'm a Tier 4 international student
Sign in arrangements for May 2020 and June 2020 will be via email.
You must not come to the Office to sign in, however we will accept emails for the following period:
- May 2020 Point 1 – 1st to 15th of May
- May 2020 Point 2 – 16th to 31st of May
- June 2020 Point 1 - 1st to 15th June
- June 2020 Point 2 - 16th to 30th June
When emailing please:
- Specify where you are at present;
- Your academic progresses;
Please note that the email should state something like:
‘I am in Leeds still, and working on my chapter three. I contacted my supervisors for a meeting on [insert date]’ etc
If you are planning to leave the UK during this time, please email us in advance with details of journey (e.g leaving an return date and reasons.)
Students who have missed previous points, eg prior to 15th March will be treated as normal (e.g unless a medical certificate is available you will be marked as unauthorised.)