How to write a great report

Think about your reader

Although your main audience will probably be your lecturer, you might also have an imagined reader, such as a company boss. What do they need to know? Selecting relevant material is one of the key skills you’re being tested on when writing a report.

Cut the waffle

Unlike an essay, a report should be direct and concise. Concentrate on facts and figures, and avoid giving unnecessary information. The ideal report style is clear and easy to follow. But don’t forget to explain the information you’re including, providing references to support your points.

Produce what you've been asked for

It’s even more important than usual to follow your assignment brief carefully. With an essay, you often have some leeway to be imaginative, coming up with your own argument and structure. However a report usually has a set structure, so be sure to produce exactly what your lecturer requires. See what a basic report includes on our report writing pages.

Layout is key

Reports should be easy to navigate. A company boss may not read a report from start to finish – they may only want to see certain sections. So, use subheadings, numbering, figures and tables to present your work tidily. Try following our advice on formatting in Word. 

Remain formal and professional

Like any assignment, your report should follow standard English conventions, using the right terminology for your subject and avoiding slang. 

Don't forget critical thinking

While it’s important to be clear and concise, you also need to justify your points. Analysing and evaluating your evidence will help you achieve high marks. This is particularly relevant if you’re asked to make recommendations at the end of your report – you’ll need to explain the reasons behind your choices. Read more about critical thinking strategies on our Skills for Learning website.

Tackle referencing

Navigating referencing is really important to avoid losing unnecessary marks. Referencing is an academic convention which ensures you’re completing work in an honest manner. Quote Unquote provides examples of how to cite the different sources you’ll use when writing reports, as well as providing guidance on the ethical and appropriate use of generative artificial intelligence tools at university. Our Academic Integrity module also outlines what constitutes good academic practice at university.

Using generative AI tools

The use of generative artificial intelligence tools may not be permitted for assessments on your course. Ask your course team if you are unsure.

Where their use is permitted note that:

• Your course team can guide you on how exactly they should be used
• You must acknowldege all the ways in which you use them, including to generate ideas and plan
• While potentially useful in some ways, they can produce unreliable information and citations
• Undeclared use of text created by them is likely to constitute poor academic integrity

More information is available in the Academic Integrity module in MyBeckett and, on citing AI tools, in Quote Unquote

Watch a Workshop Recording

For more in-depth advice,watch one of our online workshop recordings to develop your academic skills.

Originally published March 2021 ; updated October 2023 ; updated October 2024