GDPR Consent Forms Terms and Conditions

Leeds Beckett University (the University) produces a range of published materials, online information and podcasts. The University often takes photographs, video and film images, including accompanying sound recordings of subjects (collectively referred to below as “Media”). This Media is used to enhance and illustrate the University’s marketing materials and make them more motivating and inspiring to its audiences, as part of a contract with students, staff and other individuals to enable access to services and/or to produce podcasts to share the voices, experiences and expertise of our academic, student and graduate communities. This Media comprises personal data and by this form the University is seeking your consent for its use for the purposes set out below.

For the purposes of the Data Protection Legislation (General Data Protection Regulation 2016 as incorporated into UK law under the UK European Union (Withdrawal) Act 2018 (GDPR) and the Data Protection Act 2018 (DPA) the University is the organisation responsible for looking after your personal data (the “Data Controller”). We will process your personal data in accordance with GDPR and DPA and this notice and the University’s privacy notices explain how the University will use Media for marketing, promotional and information dissemination activities and the range of marketing channels the University may use. This includes, but is not limited to print and digital formats including:

• Magazines and publications to promote the University and our academic schools, student life and the student experience
• University websites and associated microsites
• Direct mail and e-marketing
• Posters and interactive posters
• Banners
• Billboard advertising
• Broadcast Media (tv & radio)
• Plasma screens and television displays across the University
• Personal computer desktops backgrounds and screensavers
• Social media platforms including Facebook, Twitter, Instagram, LinkedIn, Snapchat, Vero and YouTube
• Podcast channels, including Beckett Talks

Under 18 consent

Any person less than 18 years of age will require their parent or legal guardian to sign their consent form.

Storage

Media will be stored securely on the University network and access is controlled and limited. All University staff receive training on data protection and how to handle data securely.

Retention

Media will be held for a duration of five years. If we wish to continue using the Media after this time, we will only do so with further consent from you.

Sharing your data

Sometimes to achieve the purposes for which we are processing personal data we may need to share these with other organisations based within the European Economic Area, or if outside the European Economic Area, based in countries that have comparable levels of protection. We will not sell or share Media with third parties for their commercial purposes, but may licence appropriate third parties (such as other higher education institutions) to use Media to promote or disseminate information about the University, our Academic Schools, student life and the student experience.

When this is required, we will securely transfer the Media to third parties acting on behalf of or engaged by the University for marketing, promotional and information dissemination purposes only. Key countries where we are actively marketing and promoting the University to international students can be found on our international students pages. 

Please note that all Media used on our website are accessible from outside the European Economic Area.

Legal basis for processing

The legal basis under which processing of personal data may take place is your consent in accordance with GDPR Article 6(1)(a).

Please visit our Data Protection Policy and Privacy Notices which are updated from time to time.

If you have concerns about your rights (as detailed below) and the use of your Media, these can be raised with the Information Compliance Team at infocompliance@leedsbeckett.ac.uk or with the University’s Data Protection Officer at dpo@leedsbeckett.ac.uk

You also have the right to complain to the Information Commissioner’s Office whom is the UK’s Data Protection Authority.

Your rights and how to exercise them

As a person whose personal data in the form of the Media above we are processing, you have rights in respect of that personal data:

• To withdraw consent
• To access your personal data that we process
• To rectify inaccuracies in personal data that we hold about you if it is inaccurate or incomplete
• To request the deletion or removal of your personal data where there is no compelling reason for its continued processing
• To object to certain processing of your personal data
• To restrict the processing of your personal data in certain ways

If you require more information on any of the above please visit our Information Compliance page or you can contact the university’s Information Compliance Team at infocompliance@leedsbeckett.ac.uk or the university’s Data Protection Officer at dpo@leedsbeckett.ac.uk

If you wish to withdraw your consent, please contact our creative team at creative@leedsbeckett.ac.uk

Intellectual property rights

Where Media are provided other than by employees in the course of their employment, the University may not own the intellectual property rights in the Media and your agreement to assign and/or waive those rights is therefore required. By completing this our consent form, you agree to the assignment to the University and or waiver of all intellectual property rights as set out in the terms.