Archiving | Leeds Beckett University

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This page contains information for staff about MyBeckett archiving and deletion processes.

Archiving and deletion processes in MyBeckett are an essential part of system maintenance. These tasks are carried out by the Digital Learning Service every year in the summer months, in collaboration with our MyBeckett supplier (Blackboard) and colleagues in Digital Services (ITS).

The next archive scheduled work will be for 2022/23 modules.

Archiving process dates for your diary:

Please ensure that you have downloaded or copied your modules or course community by 31 July 2026.
If there are modules that you still require for teaching purposes, please provide digitallearning@leedsbeckett.ac.uk with a list of CRNs by 1 July 2026.

There are numerous reasons for archiving content in MyBeckett, including but not limited to:

Archiving results in a tidier system and speeds up processes. For example, there are fewer modules to search through whilst self-enrolling or managing content
Archiving reduces the risk of outdated or inaccessible content and links
Archiving supports the University to comply with legislation and policies, such as General Data Protection Regulation (GDPR) and Leeds Beckett University Records (including data) Retention Policy
Archiving reduces the amount of storage space that we require in order to host MyBeckett, which can save the university money

Modules

Staff and students have access to modules for the current academic year, as well as the three previous academic years. Older modules will have been archived from MyBeckett, and then eventually deleted in compliance with the university policy.

Communities

Staff and students have access to course communities for the current academic year only. Administrators have access to past communities and are archived along with modules for that corresponding year.

If you want to copy content from a previous module or course community before it is archived, you can follow the steps in our guides:

MyBeckett Original: module copy guide and course community copy guide.
MyBeckett Ultra: Copy content
It is also possible to bulk download files from module or course community content collections

The next batch of modules and course communities that will be archived from MyBeckett will be from the 2022/23 academic year in August 2026.

Further information about this process and the schedule for this work will be announced to academic staff in our MyBeckett News (newsletters via email).