Inclusion starts with us - Your Equality Monitoring Information

We ask all colleagues to consider sharing personal information about themselves because it helps us to understand our workforce. Information about the Protected Characteristics of our colleagues, as set out in the Equality Act 2010.

You can check and update your information in the iTrent Employee Self-Service area at any time.

Equality monitoring data helps the university understand our workforce and meet the needs of our diverse communities. This is part of our commitment to the Public Sector Equality Duty (Equality Act 2010).

Equality monitoring information is often used to inform Equality Impact Assessments (EIAs), recruitment campaigns or specific projects (for example, refurbishing our prayer facilities on campus). It also helps the university to calculate its pay gaps and areas of workforce underrepresentation. This is really important for our strategic equality work including the Athena Swan Charter and Race Equality Charter Marks.

Equality monitoring data is classified as 'special category information' which means it must be collected and stored correctly, in accordance with the law.

For information on how we look after your personal data, the purposes in which we use your data for, and where you can find more information regarding your data please visit our Privacy Notice for Colleagues webpage.

The data you disclose in ESS does not update your personal details in our systems, nor is it used for HMRC reporting.

iTrent Employee Self-Service (ESS) is the system used to store and manage your personal information and information. Some of this information is also shared with the Higher Education Statistics Agency (HESA).

• Your ethnicity (ethnic origin)
• Whether you have a disability (including long-term health conditions)
• Details of your disability or long-term health condition in the 'special requirements' area
• Your sexual orientation
• Your marital status
• Your religion
• Your nationality
• Information about your academic status (if you are an academic) 

Keeping your information up to date ensures that our university records are accurate.

Information about your protected characteristics and personal circumstances can change over time. For example, if your marital status changes or you’ve acquired a disability or long-term health condition since you started working here. For that reason, it is a good idea to check that your details are correct and reflect your present circumstances.

If you are on campus or using VPN, you can log in directly to iTrent ESS. Multi-factor authentication is required via your authenticator app on your smartphone.

If you are working off site you must use the Remote App. Windows and Mac users should follow the appropriate Remote App guidance and prefix the username with leedsbeckett\ when logging in.

Once you're logged in to the iTrent ESS, select View Profile from the top left of the screen to access your personal details.

Click on the 'sensitive information' area and update incorrect or missing information, and click Save to record your changes.

If you are experiencing difficulty accessing the iTrent Employee Self-Service (ESS) please consult Human Resource's user guide or watch this short video.