Planning your next year content in Ultra | Leeds Beckett University

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How to reuse content in Ultra

This staff guide is to help you to plan your content in Ultra. The process is very different and easier to locate items across different modules; you can select to copy in bulk or individual items using the same tool.

You can reuse most content but not the following, it is advised to create from scratch for:

There is a different process required for rolling over:

Please see this guide on copying across from Original modules and Ultra how to copy content.

Consider the tips to ensure your module is the best it can be from the start:

Use an editable Ultra Template
After adding content - run the Accessibility Report and make the recommended improvements
Use the new Learning Object Repository with links for Students created by Library and Learning Services resources

Merging used to be known as Cross-Listing. Important things to note before requesting a merge - some terminology we may use are:

Main = Parent

Merged/Linked = Child

Things to note before requesting...

You can add content to the main Module before (and after) the merge

Only one main module will house all the content - pick the module with the most enrolments as the main

The online reading list from the main module is used automatically

Good for teaching identical content across multiple cohorts or modules or when similar course codes need to be grouped

All students will see the same content, so you only update one module (but students see their actual enrolment information e.g. module name/CRN)

All students are added to their chosen modules via Banner - students will remain in the (child) module - Do not change banner enrolments or remove / add in MyBeckett. This causes data feed issues and students will not have access to either the main or child module due to the mismatched data.

Do not merge if...

you need to keep cohorts separate or show different information to different groups students at different levels

Content in merged modules is not shown from the linked (child) - you will need to copy content over to the main module - contact digitallearning@leedsbeckett.ac.uk if you need help

You can self‑enrol on the main module only (no access to the linked modules after request to merge)

If your goal is simply to contact many students, use the available community instead of merging.

Distance learning modules

If your module is supported by the Educational Enhancement Unit (EEU), they will request merging if required. Please contact digitallearning@leedsbeckett.ac.uk 'for the attention of EEU' for confirmation.

To recap:

Students will already be attached via Banner and they are not aware of the merge - they continue to see their original enrolment module name and ID
All instructors will only be able to access the main module (no longer be able to see the merged modules) - this may pose an issue if someone self enrols onto a merged module (child) as this will not be visible in the modules list - contact Digital Learning Service or the course team to locate the parent (main) module
If an error has been made after the merge has been processed and a module needs to be separated - any assessments will be lost
Inform and discuss with course teams before placing the request to mitigate any issues

Please complete the Request form, this will take you to the All Staff Community navigate to the Request forms section.

Before requesting a new non credit module - please read below on the uses of communities that are already created for your cohort.

What are Communities?

Communities provide an online space in which you can add content and communicate with a large number of students on the same course.

Communities are ideal for managing extracurricular content, as this allows you to do everything you can do in a module, with the flexibility of reaching an entire course or specific levels of a course.

For example, you have an whole school community which is system generated as well as a separate community for each different level that you teach.

Please note: communities are different to module groups, our guide to module groups provides information about this tool.

You can use course communities to share information such as:
Course Level announcements and email or whole school communication
General course information
Induction information
Placement information
Employability information

How can I communicate with course communities?

Send communicate from within an individual community, please see our guides on sending announcements and messages

What else can I do to share information with course communities?

You may also wish to post items of interest:

Conferences
Opportunities
Embed content such as posters, slides and/or videos that are extra curricular or special interest in the local area.

Request a non credit module (NCM)

If you need a unique separate module with or without students please send us a request via the MyBeckett All Staff Community in the Request Forms section.

Please note: Once created we let you know and an extra step we require are: staff IDs and/or Student IDs (c numbers) to bulk enrol them.