Student administrator guide to MyBeckett

MyBeckett Ultra is the University's Portal and Virtual Learning Environment (VLE). It gives staff and students access to a range of useful services, as well as online teaching materials and other resources.

• To access MyBeckett, open a web browser (we recommend Google Chrome) and go to my.leedsbeckett.ac.uk. Click Login and enter your University username and password
• You can self enrol on a module or community, and add other instructors if necessary either via:

• adding them in Banner 
• ask them to use the enrolment tool within All Staff Community provide staff with the CRN (12345) or Community code
• via the Class Register (Only enrol staff not students)

• MyBeckett Ultra has communication tools such as announcement and email are particularly useful for Student Administrators, as you can use these to communicate with large groups of students automatically enrolled on Communities. You can streamline your communication to whole school or via course level.
• You may also benefit from our Ultra Grade Centre guide to downloading marks in bulk. This allows you to export student marks from MyBeckett's Grade Centre into an Excel spreadsheet.

Essential information that all Course Administrators need to know:

• Student are automatically enrolled on credit modules and communities based on data feeds from Banner. 
• Non Credit bearing modules and communities can be request if there is a bespoke need.  These will not have students enrolled and can be for staff only. 
• Any changes you make to student records in Banner can take up to 48 hours before allowing students access to MyBeckett including Library and Learning Service resources.
• The 1 August is the start of the new academic year, students will not be able to enrol and gain access to University systems before this point.
• For students to access MyBeckett, they must have an active registration status and a future end date in Banner, and it must be after 1 August during the academic year of the student's course start date.
• Remember to update end dates in Banner, so that students don't lose access to University systems too early. NB: in Banner, a student's end date is the date they are due to complete their course.
• If a student is having problems submitting an assignment via Turnitin, please direct them to Library & Student IT Advice for support.

When you log into MyBeckett, you will see the homepage content that is available in the standard staff layout.

The student experience of MyBeckett is a slightly different to that of staff, as homepage content is tailored for different user types such as Degree Apprenticeship students. More information about this is available in our guide to portal views.

• Most students enrol using the University's Online Welcome system.
• After enrolment, student user IDs feed from Banner into IT Services’ user creation systems. Each student will then get a University email address as well as an account for MyBeckett and other systems like i-Print.
• This process occurs at different dates during a course's enrolment window, but will not happen before 1 August as this is the start of the academic year.

Students have a three month grace period to access some University systems after course completion. After this, the student will lose system access to MyBeckett.

Our guide to planning next year's MyBeckett Ultra module and community, the guide contains a collection of resources to help academic colleagues provide content, update and enhance modules as efficiently as possible for the next academic year.