Module / Course Group archiving and deletion

Page last updated:
14 Nov 2023

This page contains information for staff about MyBeckett archiving and deletion processes.

Archiving and deletion processes in MyBeckett are an essential part of system maintenance. These tasks are carried out by the Digital Learning Service every year in the summer months, in collaboration with our MyBeckett supplier (Blackboard) and colleagues in IT Services.

2020/21 modules were archived and removed from MyBeckett in August 2023. 

Future archiving process dates for your diary:

  • Please ensure that you have downloaded or copied your modules or course community by the end of July 2024
  • If there are modules that you still require for teaching purposes, please provide digitallearning@leedsbeckett.ac.uk with a list of CRNs by at the beginning of July 2024

There are numerous reasons for archiving content in MyBeckett, including but not limited to:

  • Archiving results in a tidier system and speeds up processes. For example, there are fewer modules to search through whilst self-enrolling or managing content
  • Archiving reduces the risk of outdated or inaccessible content and links
  • Archiving helps the University to comply with legislation and policies, such as General Data Protection Regulation (GDPR) and Leeds Beckett University Records (including data) Retention Policy
  • Archiving reduces the amount of storage space that we require in order to host MyBeckett, which can save the university money

Modules

Staff and students have access to modules for the current academic year, as well as the two previous academic years. Older modules will have been archived from MyBeckett, and then eventually deleted in compliance with the university policy.

For example, in the 2022/23 academic year, staff and students could access modules from 2021/22 and 2020/21.

Course groups

Staff and students have access to course groups for the current academic year.

If you want to copy content from a previous module or course group before it is archived, you can follow the steps in our module copy guide and course community copy guide.

It is also possible to bulk download files from module or course group content collections.

The next batch of modules and course groups that will be archived from MyBeckett will be from the 2021/22 academic year at the end of July 2024 

Further information about this process and the schedule for this work will be announced to academic staff in our MyBeckett email newsletters.