supplying our university

Our suppliers are valued members of our business community.

If you are an existing supplier or would like to become a supplier, then you’ll find everything you need to know regarding supplying us with goods and services on this page.

On this page you will find information on:

  • How to become a supplier to our university
  • Payment to suppliers
  • Procurement documents
  • Social Value in Procurement
  • Getting to our campus

If you can’t find what you’re looking for then contact our Procurement team using the details below and they will be happy to assist.

 

Our university selects suppliers by either tendering (for high value spend), or seeking quotations (for low value spend).

All tendering opportunities are advertised on the Gov.uk contract finder. Please also check our eTendering website where all our tendering opportunities are advertised.

Please find below pipeline information which provides a forward look at potential contracting opportunities over an 18 month period from the published date.

Procurement pipeline published: April 2023

Next review: April 2024  

The pipeline identifies planned projects to be tendered (over £50k). Please be aware that there is no guarantee that any published pipeline project will lead to a tender publication as we may decide not to proceed with it.

All information contained in this report is ‘planned’ and therefore subject to change. It should be used for information only, we cannot accept responsibility for any errors, omissions or inaccuracies and the information is subject to change at any time. Leeds Beckett University makes no commitment that the requirements identified will be procured, the value of any contract is as stated or the timing of any future procurement exercise will be as stated.

You can download a copy of the procurement pipeline here.

Opportunities for small and medium sized enterprises (SMEs)

We want to buy goods and services from SMEs whenever they are offering the best value for money. If you are an SME and would like any support or guidance on supplying Leeds Beckett, including guidance on tendering, please contact procurement@leedsbeckett.ac.uk.

Our university uses many framework agreements from organisations including:

Framework agreements are arrangements that have already undergone a full tender process from which stakeholders can either directly purchase or undertake a smaller competitive exercise. If you are interested in tendering for framework agreements you can contact the organisation through the above links.

Payment to suppliers

In accordance with Regulation 113 of the Public Contract Regulations 2015, Leeds Beckett University discloses its payment of invoices within 30 days:

Financial Period Proportion of valid, disputed and undisputed invoices paid within 30 days Amount of interest paid to suppliers due to late payment
2022/23 83.2% n/a
2021/22 78% n/a
2020/21 78.3% n/a
2019/20 77% £470.92

From April 2017 the Government introduced tax changes which result in increased responsibilities on public sector organisations who engage Personal Service Company (PSC) Contractors. The generally accepted definition of a PSC is a limited company that typically has a sole director, the contractor, who owns most or all of the shares. The contractors PSC generally supplies professional services to end user clients, either directly or via an agency. The professional services are delivered by the contractor who is also the owner and director of the business.

The new legislation aims to ensure that individuals who work through their own company pay employment taxes in a similar way to employees, where they would be employed by the public sector organisation were it not for the PSC or other intermediary that they work through. Where our university (or one of its subsidiaries) engages a contractor through a PSC, our university (or its subsidiary) will be responsible for assessing whether the off-payroll rules (often known as IR35) apply. If they do, our university will be liable and responsible for operating payroll and paying the correct taxes to HMRC.

This means the supplier will have to agree to be paid through our payroll system with the payment being subject to withholding for PAYE and National Insurance Contributions. You can check the HMRC website to see if IR35 legislation applies to your company. You can also carry out a self-assessment using the HMRC tool on their website.

The Parabilis eMarketplace provides online access to catalogues provided by our contracted suppliers and allows us to send our orders electronically, increasing the speed and efficiency of the purchase-to-pay process. Existing users are able to login directly to Parabilis.

You can now use the eMarketplace to send us your invoices electronically which can mean that you are paid faster. 

If you are interested in this process please contact procurement@leedsbeckett.ac.uk.

For more information or if you wish to trade with us in this manner, please contact John Williams on J.R.Williams@leedsbeckett.ac.uk or email procurement@leedsbeckett.ac.uk.

To receive payments you need to send your invoice to:

Leeds Beckett University
Bronte Hall
Beckett Park
Leeds
LS6 3QW

Or email to payments@leedsbeckett.ac.uk.

Your invoice must quote a purchase order number. Please see our Terms and Conditions of Purchase for Goods and Services for our payment terms.

Our twice weekly BACS runs are carried out on Mondays and Wednesdays. Payments on a Monday run clear in our supplier bank accounts on Wednesday; payments on a Wednesday run clear on Friday.  If a payment has been made to your bank account you will receive a remittance advice regarding this payment. This will be sent by email to the address on the supplier account.

For Data Protection purposes we require written proof of our suppliers’ bank details in order to make payments.

For more information, or if you have queries regarding Payment or BACS, please contact Melanie Hirst, Payments Officer, on 0113 812 3451 or email M.J.Hirst@leedsbeckett.ac.uk.

If you are an individual providing a service to Leeds Beckett, this may be classed as a Consultancy Agreement.  In these cases, an agreement must be set up with our Payroll department to facilitate payment. Our Payroll team can be reached on payroll@leedsbeckett.ac.uk.

In accordance with Regulation 113 of the Public Contract Regulations 2015, Leeds Beckett University discloses its payment of invoices within 30 days:

Financial Period Proportion of valid, disputed and undisputed invoices paid within 30 days Amount of interest paid to suppliers due to late payment
2022/23 83.2% n/a
2021/22 78% n/a
2020/21 78.3% n/a
2019/20 77% £470.92

From April 2017 the Government introduced tax changes which result in increased responsibilities on public sector organisations who engage Personal Service Company (PSC) Contractors. The generally accepted definition of a PSC is a limited company that typically has a sole director, the contractor, who owns most or all of the shares. The contractors PSC generally supplies professional services to end user clients, either directly or via an agency. The professional services are delivered by the contractor who is also the owner and director of the business.

The new legislation aims to ensure that individuals who work through their own company pay employment taxes in a similar way to employees, where they would be employed by the public sector organisation were it not for the PSC or other intermediary that they work through. Where our university (or one of its subsidiaries) engages a contractor through a PSC, our university (or its subsidiary) will be responsible for assessing whether the off-payroll rules (often known as IR35) apply. If they do, our university will be liable and responsible for operating payroll and paying the correct taxes to HMRC.

This means the supplier will have to agree to be paid through our payroll system with the payment being subject to withholding for PAYE and National Insurance Contributions. You can check the HMRC website to see if IR35 legislation applies to your company. You can also carry out a self-assessment using the HMRC tool on their website.

The Parabilis eMarketplace provides online access to catalogues provided by our contracted suppliers and allows us to send our orders electronically, increasing the speed and efficiency of the purchase-to-pay process. Existing users are able to login directly to Parabilis.

You can now use the eMarketplace to send us your invoices electronically which can mean that you are paid faster. 

If you are interested in this process please contact procurement@leedsbeckett.ac.uk.

For more information or if you wish to trade with us in this manner, please contact John Williams on J.R.Williams@leedsbeckett.ac.uk or email procurement@leedsbeckett.ac.uk.

To receive payments you need to send your invoice to:

Leeds Beckett University
Bronte Hall
Beckett Park
Leeds
LS6 3QW

Or email to payments@leedsbeckett.ac.uk.

Your invoice must quote a purchase order number. Please see our Terms and Conditions of Purchase for Goods and Services for our payment terms.

Our twice weekly BACS runs are carried out on Mondays and Wednesdays. Payments on a Monday run clear in our supplier bank accounts on Wednesday; payments on a Wednesday run clear on Friday.  If a payment has been made to your bank account you will receive a remittance advice regarding this payment. This will be sent by email to the address on the supplier account.

For Data Protection purposes we require written proof of our suppliers’ bank details in order to make payments.

For more information, or if you have queries regarding Payment or BACS, please contact Melanie Hirst, Payments Officer, on 0113 812 3451 or email M.J.Hirst@leedsbeckett.ac.uk.

If you are an individual providing a service to Leeds Beckett, this may be classed as a Consultancy Agreement.  In these cases, an agreement must be set up with our Payroll department to facilitate payment. Our Payroll team can be reached on payroll@leedsbeckett.ac.uk.

Social Value in Procurement

The Procurement Team has taken part in the Green Impact Scheme for 2 years, awarded Gold status in year 1, Platinum status in year 2 and individual awards of Environmental Hero and Innovation for Engagement.

The Procurement Team was delighted to be awarded Gold status in our first year of entering the Green Impact scheme. Our Category Manager Russell Brewood was also awarded Environmental Hero of the year.

In our second year we took part in a Green Impact project, which involved a basil growing project which involved local supplier Urban Planters.

We would like to share this webinar with you, created by our regional purchasing consortia (NEUPC), for suppliers to the Higher Education Sector.

We are delighted to announce that LBU will once again be taking part in the Leeds Pride Parade, on 21 July 2024. If any of our suppliers would like to get involved please contact the Head of Procurement.

The focus of our Equality, Diversity and Inclusion (EDI) Team is to facilitate a consistent and co-ordinated approach to fairness and opportunity across our university.

We support this in Procurement by embedding EDI into our practices including:

  • Incorporating EDI in our tender process and Procurement Strategy
  • Contributing to EDI work across our university
  • Sharing EDI resources and opportunities to collaborate with our suppliers

Please see Introduction to Equality, Diversity and Inclusion for suppliers, created in particular for SMEs.

For more information please contact procurement@leedsbeckett.ac.uk.

We are delighted to share with you access to a new sustainability tool that has been developed for the sector.

The tool enables suppliers to the Higher Education sector to create a simple, free sustainability action plan for your business; this plan will form part of our ongoing contract management discussions moving forwards.

The tool also addresses issues raised by the Modern Slavery Act, which is a new legislation universities are required to report against; your responses will form part of our annual report.

To access the tool simply go to: supplierengagementhe.net-positive.org and follow the instructions to create a new log-in.

Creating an action plan should take less than half an hour, simply provide your details, explore the impacts that relate to your activities and your action plan will be automatically generated.

Other universities are using the tool but you will only have to complete it once! Please just make sure you check the boxes indicating every organisation you supply.

We look forward to discussing your action plans with you very soon.

If you have any technical problems with the tool, please have a look at our FAQs pages within the tool in the first instance but if your question remains unanswered you can email admin@netpositivefutures.co.uk.

Please be aware of the Modern Slavery Helpline on 08000 121700 or online at www.modernslaveryhelpline.org. The Helpline provides information and advice about modern slavery, a 24 hour telephone line and an online reporting function through the website.

Address and maps

Postal Address
Leeds Beckett University
City Campus
Leeds
United Kingdom
LS1 3HE

Aerial photo of the Leeds City Centre

Our university is well connected.  We have excellent public transport, cycling and walking facilities.

  • Our City Campus buildings are all within easy walking distance of Leeds City Rail station
  • Headingley Campus has its own bus stop on campus and is 3 miles out of the city centre on a well-served bus corridor
  • Headingley Stadium is just a 10 minute walk from Burley Park train station, one stop from Leeds

For some journeys travelling by car is the only option, if this is the case please contact procurement@leedsbeckett.ac.uk and we can try to provide a car parking space.